Business management software for UK trades, built around the way you work
Quotes, bookings, jobs, clients and invoices ready for VAT and Making Tax Digital in one program designed for each trade: builders and renovation, hair salons, physiotherapy, cleaning, tutoring and more.
- A version for each trade, with its own features
- In the cloud: computer, tablet and phone
- AI assistant included: ask a question and it answers with your own data
- No tie-in, support by email and chat
€6.95 a month · no tie-in · every feature for your trade
| Client | Job | Amount | Status |
|---|---|---|---|
| Emma G. | Bathroom renovation | £6,260 | Accepted |
| Riverside Court flats | Monthly cleaning | £540 | Signed |
| Tom H. | Electrical rewiring | £1,180 | Viewed |
| Patel Dental | Surgery repaint | £890 | Sent |
| Sophie W. | New fitted kitchen | £9,240 | Invoiced |
Illustrative screenshot with sample data
Choose the software for your trade
Every trade works differently. That’s why each version comes with its own features, its own examples and its own way of organising the day.
Building, renovation and quotes
Construction management software
Line items, interim valuations and cost overruns on every job.
Request a demo →Software for building firms
All your jobs, margins, invoicing and cash flow in one dashboard.
Request a demo →Building estimating software
Itemised rates, measurements and price lists imported from Excel.
Request a demo →Quoting software
Quotes signed online and turned into an invoice in one click.
Request a demo →Hair and beauty
Hair salon software
Diaries by stylist, colour records, till and commission.
Request a demo →Barbershop software
Bookings, walk-ins, prepaid packages and loyalty.
Request a demo →Beauty salon software
Treatment rooms, equipment, course packages and consent forms.
Request a demo →Health and wellbeing
Physiotherapy software
Clinical notes, session packages and reminders.
Request a demo →Software for psychologists and therapists
Confidential session notes and video sessions.
Request a demo →Software for nutritionists and dietitians
Meal plans, measurements and a client portal.
Request a demo →Personal trainer software
Workout plans, attendance, packages and recurring payments.
Request a demo →Services, tutoring and accommodation
Software for cleaning companies
Routes, rotas, recurring contracts and time tracking.
Request a demo →CRM for tutoring centres
Enquiries, enrolments, groups and recurring payments.
Request a demo →Software for small hotels and B&Bs
Bookings, rates and a channel manager without the hassle.
Request a demo →What every version includes
On top of the features for each trade, every version includes the basics for running your business.
Quotes that turn into invoices
Create the quote with your logo, your client accepts it and you turn it into an invoice in one click, without retyping anything.
Invoicing ready for VAT and Making Tax Digital
Your invoices carry the details a VAT invoice needs, and your sales and expenses stay as up-to-date digital records, ready for Making Tax Digital.
Automatic reminders
Appointment reminders, follow-ups on unanswered quotes and payment reminders by email and WhatsApp, so you don’t have to remember.
Payments under control
Cash, card or bank transfer. See what’s been paid and what’s still outstanding at any moment.
On your phone, tablet and computer
It runs in your browser, with nothing to install. What you note down on site or at reception shows up in the office straight away.
Data stored in the EU, backed up daily
Encrypted connection, daily backups, user permissions and a data processing agreement (UK GDPR).
Your AI assistant, included in Gremio Software
Ask your business questions the way you’d ask your accountant. No reports or spreadsheets: type the question and get an answer from your own data.
Exact figures, with their source
“How much am I owed?”, “How much did I invoice in September?”, “Which job is earning me the least?”. Every answer comes from your real invoices, payments and expenses, and you can see which document each number comes from.
It tells you before you ask
It spots what matters on its own: a client who’s starting to pay late, a month with lower sales than usual, an expense that’s shooting up or a product that’s about to run out.
No more typing up receipts and invoices
Take a photo of an expense receipt or upload a supplier invoice. The assistant reads it and fills in the details for you. You just check and save.
Bring your data from wherever it is
Coming from another program or from Excel? Upload your clients, products and past invoices and the assistant understands them from day one.
Your data, yours alone
Every business is kept completely separate from the rest. The assistant only sees your business’s information, never anyone else’s. Data stored in the EU.
Your accountant too
Your accountant can view your figures in read-only mode and ask their own questions, without chasing you for paperwork.
Quotes your clients sign online, invoices in one click
Still writing quotes in Word or by hand? Build them in Gremio Software with your logo, line items and margins, and email them to your client in a couple of minutes.
Your client reviews and signs the quote online, and once it’s accepted you turn it into an invoice in one click, without copying a single number.
| Item | Qty | Rate | Amount |
|---|---|---|---|
| Strip-out and waste removal | 1 job | £380.00 | £380.00 |
| Wall tiling | 22.5 m² | £45.00 | £1,012.50 |
| Non-slip floor tiling | 4.8 m² | £50.00 | £240.00 |
| Shower tray and enclosure | 1 unit | £650.00 | £650.00 |
Illustrative screenshot with sample data
VAT and Making Tax Digital: the dates that matter
All VAT-registered businesses already keep digital records and file VAT returns through Making Tax Digital. For Income Tax, sole traders and landlords with qualifying income over £50,000 have had to use Making Tax Digital since 6 April 2026; the threshold falls to £30,000 from 6 April 2027 and £20,000 from 6 April 2028. The government has also announced mandatory e-invoicing for all VAT invoices from 2029.
- Standard rate of VAT: 20%
- VAT registration required once taxable turnover goes over £90,000 in 12 months
- Sole traders: what every invoice must include, with an example
One plan, one price
No tie-in: cancel whenever you like. No paid add-ons.
What’s included
- Every feature for your trade
- Quotes and invoices with your logo
- Invoicing ready for VAT and Making Tax Digital
- AI assistant: ask your business questions and read receipts from a photo
- Automatic reminders by email and WhatsApp
- Payment tracking and outstanding balances
- Logins for each employee, with permissions
- Computer, tablet and phone, nothing to install
- Data stored in the EU and daily backups
- Support by email and chat
Practical guides from the blog
Templates, checklists and worked examples for running your business day to day.
Frequently asked questions
What is Gremio Software?
It’s cloud-based management software with a version for each trade: building and renovation, quoting, hair salons, barbershops, beauty salons, physiotherapy, psychology, nutrition, personal training, cleaning, tutoring centres and small hotels. Each version comes with the features for its trade plus the shared basics: clients, quotes, invoices and payments.
How much does it cost?
€6.95 a month, with every feature for your trade included and no tie-in. To get started, request a free demo and we’ll show you the software with examples from your trade.
Do I need to install anything?
No. It runs in the browser on your computer, tablet or phone. Log in with your username and your data is up to date on every device.
Is it ready for VAT and Making Tax Digital?
Yes. Your invoices include the details a VAT invoice needs, and your sales and expenses are kept as digital records, ready for Making Tax Digital. Sole traders and landlords with qualifying income over £50,000 have had to use Making Tax Digital for Income Tax since 6 April 2026, and the threshold falls to £30,000 from April 2027 and £20,000 from April 2028.
Can I bring my clients over from Excel?
Yes. You can import your client list from an Excel or CSV file and export reports to Excel whenever you need to.
Where is my data stored?
On servers in the European Union, with an encrypted connection, daily backups and user permissions for your team. We also sign a data processing agreement with you, as UK GDPR requires.
Does it include AI?
Yes. Every version includes an AI assistant at no extra cost: ask how much you’re owed or how much you invoiced and it answers with figures from your own invoices, payments and expenses, showing which document each number comes from. It also reads receipts and supplier invoices from a photo and alerts you to late payments or expenses that are shooting up.
What if my trade isn’t on the list?
Write to us through the demo form and tell us how you work. Many trades fit the quoting software or one of the versions with appointment booking.
Shall we look at it with your data?
In the demo we show you the software with examples from your trade and answer your questions. No obligation.